If you have selected Computer Check option in the Bank Payment Type field, you must print out the check first before Post the Payment Journal lines. The Bank Payment Type option can be selected at the Payment Journal lines or at the option tab when you use SUGGEST VENDOR PAYMENTS option.
Please note that Computer Check or Manual Check can only be selected if the Bal. Account Type or Account Type is Bank Account.
To print the check:
1) Click on Payments --> Print Check.
2) Select the Option tab.
3) Select an account in the Bank Account field. Last Check No. will be populated automatically from Bank Account Card.
4) Click Print and the OK.
Please note that after you Print the check:
1) A new line will be inserted into the Payment Journal. The Account No. for this new line is the Bal. Account No. in the original first Payment Journal line.
2) Bal. Account No. in the first Payment Journal Line will be emptied.
3) Document No. on both of the lines will be populated with the check no.
Now, the Payment journal is ready to be posted.
The detail sequence on what tables have been updated by the Print check function is described as follows:
1) Insert a new record into Check Ledger Entry table.
2) Set Bal. Account No. and the Bank Payment Type in the first Payment Journal Line (in General Journal Line table) to empty and Check Printed to Yes. Another field to be updated in this step is the Balance (LCY) field.
3) Delete all Journal Line Dimensions records for the to be inserted General Journal Line record.
4) A new record is inserted into General Journal Line table.
5) Update Last Check No. field in the Bank Account table for the Bank Account used to print the check.
Showing posts with label Payment Journal. Show all posts
Showing posts with label Payment Journal. Show all posts
Friday, 17 August 2007
Tuesday, 14 August 2007
Suggest Vendor Payments
Suggest Vendor Payments is a very useful feature in Payment Journal that will list out all the outstanding invoices based on the filtering criteria entered by user.
To use Suggest Vendor Payments.
1) Open up the Payment Journal.
2) Select the desired Batch.
3) Cclick Payments --> Suggest Vendor Payments.
4) Fill in the necessary filtering criteria.
5) Click on the OK button.
That's it. The Payment Journal will be populated with Payment Journal Lines.
If you do not want to pay all the suggested payment lines, you can safely delete the lines from the Payment Journal lines. The deletion only delete the lines from this particular journal and will not affect the source document.
Please note:
1) Posting Date in the suggested Payment Lines is defaulted to Work Date.
2) Amount is populated with Purchase Invoice Amount
If you want to check the details of the Invoice to be offset by this payment, it can be done with the following steps:
1) Scroll to the Right of the Payment Journals until you see the Applies-to-Doc field.
2) Select the Applies-to-Doc. No field and the Press F6 to drill-down.
3) Click on the first line and click Navigate.
4) Select Posted Purchase Invoice in the Navigate windows and the click Show.
5) Click on the first line and then click Invoice --> Card.
The Posted Purchase Invoice card will appear.
To use Suggest Vendor Payments.
1) Open up the Payment Journal.
2) Select the desired Batch.
3) Cclick Payments --> Suggest Vendor Payments.
4) Fill in the necessary filtering criteria.
5) Click on the OK button.
That's it. The Payment Journal will be populated with Payment Journal Lines.
If you do not want to pay all the suggested payment lines, you can safely delete the lines from the Payment Journal lines. The deletion only delete the lines from this particular journal and will not affect the source document.
Please note:
1) Posting Date in the suggested Payment Lines is defaulted to Work Date.
2) Amount is populated with Purchase Invoice Amount
If you want to check the details of the Invoice to be offset by this payment, it can be done with the following steps:
1) Scroll to the Right of the Payment Journals until you see the Applies-to-Doc field.
2) Select the Applies-to-Doc. No field and the Press F6 to drill-down.
3) Click on the first line and click Navigate.
4) Select Posted Purchase Invoice in the Navigate windows and the click Show.
5) Click on the first line and then click Invoice --> Card.
The Posted Purchase Invoice card will appear.
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