Cash Receipt - Apply entries at the time cash receipt is procesed

Navision allow you to receive full payment or partial payment. Cash receipt is done through Cash Receipt Journal. Below are the steps to receive full payment.

1. Click FINANCIAL MANAGEMENT --> RECEIVABLES --> CASH RECEIPT JOURNALS.
2. Select the Batch Name at the top of the screen.
3. Enter Posting Date.
4. Select Payment at the Document Type.
5. Document No. is system generated.
6. Key in checque number at the External Doc No. *this step is optional
7. Select Customer as Account Type
8. Select the Customer at the Account No. field
9. Enter the amount to the Amount field if you know the value. (Value mus be -ve)You can also leave the Amount field empty if you do not know or do not want to enter it. If you leave it empty, Navision will populate it for you based on your applied entries in the following steps.
   
10. Click FUNCTIONS --> APPLY ENTRIES or SHIFT + F9 to open Applies Customer Entries window.
11. If you have entered a value in the Amount field at step 9, the value will appear in Amount and Remaining Amount fields at the top part of this window. If you did not enter the amount value, these 2 fields will be zero.
    
12. Select the invoice that you want to apply and then press F9 to apply the entry.
    
13. If you want do partial payment, you can change the Amount to Apply field to the amount that you want to apply. By default, the Amount to Apply field is populated with the full amount of the entry line.
    
14. You can apply to more than one invoice. To apply for more than one invoice, you just press F9 at the respective invoice lines.
    
15. Once you are done, click on the OK button to close this window and return to Cash Receipt Journal.
    
16. If you did not enter the amount value at step 9, the total amount of the applied invoices will be copied to the Amount field in Cash Receipt Journal.
17. Click POST --> TEST REPORT and the Preview to check all the entries are correct.
    
18. Press 'ESC' key to escape back to the Cash Receipt Journal.
19. Click POSTING --> POST to post the journal lines.
    

Invoice Posting

Once Invoice is posted from the Sales Invoice window, the invoice will be deleted. The entry will be posted to Customer Ledger Entry and Detailed Customer Ledger Entries. When you drill down to the Detailed Customer Ledger Entries, you can see that the Entry Type for the Invoice posted is Initial Entry. Entry Type is entered automatically by Navision. Initial Entry indicate that this entry is either posted from invocie, payment, credit memo, finance charge or reminder. Other type of entry type includes:

1. Application
2. UnrealizedLoss
3. Unrealized Gain
4. RealizedLoss
5. Realized Gain
6. Payment Discount
7. Payment Discount (SST Excl.)
8. Payment Discount (SST Adjustment)
9. Appln. Rounding
10. Correction of Remaining Amount
11. Payment Tolerance
12. Payment Disocunt Tolerance
13. Payment Tolerance (SST Excl.)
14. Payment Tolerance (SST Adjustment )
15. PaymentDiscount Tolerance(SST Excl.)
16. Payment Discount Tolerance (SST Adjustment)
    

MyComm has customized it to retain the Invoice at the Invoice window.

Customer Ledger Entries and Detailed Customer Ledger Entries

Customer ledger entries show the summary of of invoice, credit memo, payment, discount, etc. with flowfield that connect Detailed Customer Ledger Entries. Detailed Customer Ledger Entries stored the actual amount of the invoice, credit memo, payment etc.